During the summer months, facilities managers face unique challenges in ensuring that their commercial facilities remain operational, efficient, and safe during the warmer months. With the potential for extreme heat and storms, a well-planned summer maintenance checklist becomes indispensable to manage changing environmental conditions, increased building usage, and exterior maintenance. This facility maintenance checklist provides facilities managers with an overview of what tasks are essential to maintain the operation, appearance, and safety of a building for customers and employees.

Interior maintenance

Summer usually means focusing on the outdoors, but interior maintenance is just as important, and often, more critical. Especially in areas with extreme heat, a well-functioning HVAC system is crucial in creating a working and pleasant atmosphere for employees and guests. It’s also a good time to make sure all other facilities systems are operating properly.

HVAC system maintenance

  • Maximize cooling efficiency by scheduling regular maintenance and inspections.
  • Clean or replace air filters to ensure proper airflow and system efficiency during peak summer usage.
  • Calibrate thermostats for accurate temperature control and energy conservation.
  • Test and inspect emergency cooling systems to ensure readiness.
  • Clear condensate drain lines to prevent clogs and potential water damage.
  • Thoroughly clean outdoor condenser units to remove debris and maintain optimal performance.

Energy efficiency enhancement

  • Conduct an energy audit to identify areas for improvement and implement energy-saving measures.
  • Optimize building insulation and weatherstripping to minimize cooling costs and improve energy efficiency.
  • Install programmable thermostats for better temperature control and enhanced energy management.
  • Promote energy conservation practices among occupants through educational campaigns and reminders.

Plumbing and water systems

  • Flush and inspect all water lines for proper functioning and identify and repair leaks promptly.
  • Check and test irrigation systems to minimize water waste and ensure efficient water usage.
  • Inspect and repair plumbing fixtures, including faucets, toilets, and drains, to prevent water-related issues.
  • Implement water conservation measures and educate occupants on responsible water usage.

Fire safety measures

  • Inspect and test fire suppression systems, including sprinklers and alarms, to ensure proper functionality.
  • Ensure all fire extinguishers are up to date, accessible, and in good working condition.
  • Clear fire exits and ensure emergency lighting is functional and visible.
  • Schedule fire drills and provide staff training on emergency procedures for a safe environment.

Electrical systems

  • Inspect and maintain electrical panels, circuits, and wiring for wear, damage, or potential hazards.
  • Test and reset ground fault circuit interrupters (GFCIs) and other safety devices.
  • Verify the proper functioning of emergency backup power systems, such as generators or UPS units.
  • Ensure that outdoor electrical outlets and lighting are safe, operational, and compliant.

Safety and security measures

  • Check and test security systems, including cameras, alarms, and access control systems.
  • Inspect and maintain safety equipment, such as fire extinguishers, first aid kits, and emergency exits.
  • Review and update emergency response plans and evacuation procedures.
  • Conduct regular inspections of safety signage throughout the facility to ensure visibility and compliance.

Exterior maintenance

A company's brand experience begins at its parking lot. Naturally, a summer maintenance checklist includes several exterior tasks. Outdoor maintenance, such as landscaping, requires constant attention to make sure the property looks inviting. It also means preventing damage before storms, repairing any issues after an event, and making sure debris is removed.

Pest control and prevention

  • Develop a comprehensive pest management plan and conduct regular inspections for signs of infestation.
  • Seal potential entry points and address areas that attract pests.
  • Create a schedule to clean up any spills or trash around the exterior that can attract flies, ants, or other animals.
  • Collaborate with professional pest control services when necessary for effective prevention and treatment.

Landscaping

  • Inspect and repair the building's exterior components, including roofs, windows, and walls.
  • Ensure proper drainage by clearing gutters and downspouts of debris.
  • Trim trees and bushes near the building to prevent potential damage from falling branches during summer storms.

Building maintenance

  • Check for cracks, potholes, or damage in parking lots and walkways; schedule repairs promptly.
  • Inspect and maintain outdoor lighting fixtures to ensure safety and security.

By using a summer maintenance checklist, facility managers can streamline seasonal upkeep tasks, improve their energy efficiency, and keep employees and guests happy and cool. Take the time to prioritize these tasks to keep facilities running and welcoming all summer long.

A well-functioning maintenance strategy is essential to the success of any modern-day facilities portfolio. To make sure your facilities maintenance strategy is meeting your needs, request a demo to learn more about how our programs can help you.

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